Uploading your presentation
All presenters (plenary presentations, invited presentations, oral presentations, ePoster presentations) will receive a message with detailed information on scheduling by Monday, 17th August, 2020. In the week after, an information message on how to present at the Virtual Congress (including an upload link and technical details) will be sent.
The material needs to be uploaded via a personalized link that will be sent to all presenters by 24th August at the latest.
Recordings need to be uploaded by 30th August 2020, 23:59 CET. There will be technical support available for your upload. Details will be communicated.
Presenting at the ESPRM Virtual Congress
There will be scheduled slots for all presentations during the virtual congress. There will be a chat function as well as a live Q&A for all sessions during specified times. The presenters are kindly asked to be present during the scheduled time to ensure interaction with the audience.
Session structure for all presentations
All sessions include pre-recordings as well as a live component. We want to make sure to retain as much human interaction as possible.
Prior to the session (until the upload deadline on 31st August, 2020), all lectures are recorded and uploaded to our system. They need to be of an exact length (as indicated in your information mailing) to ensure smooth development of the session.
Please leave time for discussion. If your recording is too long, the time for discussion will be lost, which is one major component in the meeting At the scheduled timeslot of the session, the chairperson of the session has 5 minutes to open the session and introduce the speakers.
Then the recording of the first lecture will be played. At all times there is a live-chat available, where all participants can contribute to the session or ask questions.
After each lecture, there is some time reserved for a discussion with the chairperson. Lecturers and chairpersons therefore need to be online at the scheduled timeslot. They will discuss questions from the audience or further details of the session. There will be a timer available for the speakers’ convenience.This is the same procedure for all lectures – after the last one, the chairperson has a few more minutes to close the session and address any last-minute questions.
Please note that it is also possible for all participants to send a private message with questions to the lecturers, which will be answered after the congress and published on the platform so all EAN members can benefit from it. If the lecturer is not available to be online at the scheduled timeslot, we will also forward the questions from the chat to them and publish the answers after the congress.
Here you can find tipps and tricks on how to present virtually
Additional information for ePresentations and ePoster Sessions
All ePresentations and ePosters will be available throughout the congress and a direct contact button will be available to ask questions to the presenters. Speakers and chairpersons will be available during the dedicated slots (please see programme). During this timeslot, the pre-recorded presentations will be played, and the live Q&A function will be available for interaction between chair, speakers and audience.
Thank you for agreeing to present at the 22nd ESPRM Congress, which will be setup as a Virtual Congress online from 19th - 23rd September, 2020.
Your commitment will make the first EAN Virtual Congress possible! Please find below all relevant information regarding your presentation.
1. PREPARE YOUR PRESENTATION
Only Microsoft-PowerPoint (*pptx) presentations with video formats will be accepted. Videos can be linked or embedded. Please remember to upload your video files separately if you are using PowerPoint 2007 or older versions, as they cannot be embedded into the presentation. For preparing your presentation please use the PowerPoint narration function and follow the technical instructions further below.
>> Presentations attached to emails cannot be processed. <<
Presentation times: Plenary presentations: 20 min, Invited presentations: 15 min.
It is required that your pre-recorded presentation strictly adheres to the given presentation talk time, as stated in the program.
In case your presentation exceeds the talk time, it will be cut off by the system.
2. RECORD YOUR PRESENTATION
3. UPLOAD YOUR PRESENTATION
4. ATTEND LIVE SESSION AT THE CONGRESS
Preparing your presentation
Please note that all presentations must be unbranded. The Conflict of Interest statement needs to include the supporting company, institution, etc.
Oral presentations: 10 minutes;
There is no defined number of slides. Please keep in mind that there is limited time to present the content and adapt the number of slides accordingly.
There are no slide templates available.
QR Codes can be embedded in the presentation.
Recording your presentation
To record your presentation, you need a computer and a microphone. You will also be asked to upload a portrait picture of yourself. A video camera is not necessary for most of the presentations.
Please submit your E-Poster as a 1-page in portrait orientation.
File format: PDF E-Poster size in pixel: 1080 width x 1536 height - portrait orientation
Please send E-poster to e-mail: firstname.lastname@example.org
As for the face-to-face congress the dress code is business casual. Please wear the same clothes for your presentation pre-recording as well as for the Q&A as you would have at the face-to-face meeting.